University of Detroit Mercy
Event in a Box

Event in a Box

Duties and Responsibilities Event Planner

  • Submit Event in a Box Application Form eight weeks in advance of the proposed event to the Office of Alumni Relations.
  • Once event has been approved, make final arrangements with local venue for the event
  • Work with the Office of Alumni Relations to put together an email invitation
  • Contact area alumni to encourage attendance
  • Recruit alumni to assist with the event
  • Coordinate, manage, and execute event logistics and details
    • Gather RSVPs through preferred contact (email and/or phone)
    • Attend the event as the primary host
  • Complete the Event Follow-up Form and email to the Office of Alumni Relations
    • Be sure to include a copy of the sign-in sheet

Duties of the Office of Alumni Relations

  • Review event request
  • Notify event planner of decision whether or not to proceed with the event
  • If event is approved, the Office of Alumni Relations will work with event planner to develop a promotional plan
    • Facebook, Twitter, broadcast email
  • Post event information to Alumni Online Community
  • Create and send out first email invitation six weeks out; send final email reminder invitation one week prior to the event
  • Send supplies prior to the event
  • Collect and record attendance information

The Office of Alumni Relations does not collect payments for Events in a Box.